Build a process checklist
Make a repeatable checklist from a narrative procedure.
Complete prompt
Task
Make a repeatable checklist from a narrative procedure.
Instructions
Convert [PROCESS DESCRIPTION] into a checklist for [ROLE]. Include prerequisites, ordered steps, decision points, evidence to retain, and a stop condition. Separate required controls from helpful suggestions. Do not fill gaps with assumptions.
Expected output
A numbered checklist, decision tree in prose, and evidence record fields.
Checks
- Prerequisites come first.
- Stop conditions are visible.
- Each control has evidence.Expected output and checks
Expected output
A numbered checklist, decision tree in prose, and evidence record fields.
Checks
- Prerequisites come first.
- Stop conditions are visible.
- Each control has evidence.
Worked example
Build a process checklist: recorded example
Original input
Task
Make a repeatable checklist from a narrative procedure.
Instructions
Convert Fictional supplies handover: before collection, receiver must have signed inventory and assigned pickup slot. Count each item with sender, compare to inventory, photograph any damaged item. If counts differ, stop signing and refer to coordinator; coordinator must reconcile before signing. If no difference, both sign, receiver stores one copy, sender stores another. A colored folder is suggested, not required. Do not transport damaged electrical items. into a checklist for volunteer receiver. Include prerequisites, ordered steps, decision points, evidence to retain, and a stop condition. Separate required controls from helpful suggestions. Do not fill gaps with assumptions.
Expected output
A numbered checklist, decision tree in prose, and evidence record fields.
Checks
- Prerequisites come first.
- Stop conditions are visible.
- Each control has evidence.
What the checks found
- The checklist retains both prerequisites, joint counts, damage photos, reconciliation before signatures and two retained copies.
- The damaged-electrical-item transport stop is explicit; the colored folder stays optional. No retention period or disposal method is invented.
Revisions after the first output
- No correction needed for the supplied process.
Original output
- Prerequisites — required before collection: Have the signed inventory and an assigned pickup slot. Evidence: inventory reference and signature present; assigned slot record. If either is missing, the stated prerequisites are not met: do not start collection.
- Count every item together with the sender. Compare each count with the inventory. Evidence: item identifier, inventory quantity, joint count and difference.
- Photograph every damaged item. Evidence: damaged item identifier and photo reference.
- Decision — any count difference: Stop signing and refer the discrepancy to the coordinator. The coordinator must reconcile it before signing resumes. Evidence: discrepancy, referral, coordinator's reconciliation and outcome. Do not treat referral alone as reconciliation.
- When there is no difference, both receiver and sender sign. For a discrepancy case, sign only after the coordinator has reconciled it. Evidence: both signatures and, where applicable, the reconciliation record.
- Receiver stores one copy; sender stores another. Evidence: receiver copy location and sender copy location or storage confirmation.
- Transport stop — damaged electrical items must not be transported. Evidence: affected item identifiers, damage photo references and a record that those items were not transported. This restriction still applies when counts match and signatures are complete.
Decision tree in prose: Before collection, check the signed inventory and pickup slot. If either is absent, collection cannot begin. Otherwise count with the sender, compare with the inventory and photograph damage. If counts differ, stop signing, refer to the coordinator and wait for reconciliation before signing. If counts match, both sign. Retain one copy each. Independently of the count decision, do not transport damaged electrical items.
Helpful suggestion: A colored folder may make the copies easier to find. It is optional; no evidence of folder color is required.
Evidence record fields: inventory reference; prerequisite signature present; assigned pickup slot; receiver and sender identifiers; item identifier; inventory quantity; joint count; difference; damage description; photograph reference; coordinator referral; reconciliation and outcome; receiver signature; sender signature; receiver copy location; sender copy location/confirmation; damaged electrical item not transported.
These fields organize evidence for the stated controls; the procedure does not specify a form, retention period, who signs the prerequisite inventory, the reconciliation method, or disposal/repair arrangements. Do not invent those requirements.